Skip to content
Where are deleted mails move to?

Where are deleted emails moved to?

Have you ever accidentally deleted an important email and wondered where it goes? Or maybe you intentionally deleted an email, only to realize later that you still needed it. Regardless of the reason, understanding where deleted emails are moved to can help you retrieve them or ensure they are permanently removed from your account.

Deleted Items Folder

In most email providers, deleted emails are initially moved to a folder called the “Deleted Items” folder or “Trash” folder. This folder acts as a temporary holding place for emails that have been deleted from your inbox but haven’t been permanently removed from your account yet. You can think of it as a virtual recycling bin.

By default, when you delete an email, it is moved to the Deleted Items folder. This allows you to quickly restore or recover emails if you change your mind. However, it’s important to note that the retention period for deleted items varies depending on your email provider. After a certain period of time, these emails may be automatically purged or permanently deleted from your account.

Restoring Deleted Emails

If you want to restore a deleted email from the Deleted Items folder, the process is usually straightforward. Simply navigate to the folder, select the email you want to restore, and move it back to your inbox or another desired folder. The exact steps may vary depending on your email provider, so it’s always a good idea to refer to their official documentation for specific instructions.

Recovering Permanently Deleted Emails

What happens if you accidentally delete an email from the Deleted Items folder? Is it gone forever? Not necessarily. Some email providers offer a recovery feature that allows you to recover permanently deleted emails within a certain timeframe.

For example, in Microsoft Outlook, you can use the “Recover Deleted Items” feature to retrieve emails that have been permanently deleted from the Deleted Items folder but are still recoverable. This feature can be a lifesaver if you accidentally delete an important email and need to retrieve it quickly.

“Recovering deleted emails can save you from the panic of losing important information. Make sure to check if your email provider offers any recovery options.”

Permanent Deletion

Once the retention period for deleted items expires, or if you choose to manually empty your Deleted Items folder, the emails are typically permanently deleted from your account. This means they are no longer accessible and cannot be recovered.

This permanent deletion process is usually irreversible, so it’s essential to exercise caution when permanently removing emails from your account. It’s a good practice to double-check the contents of your Deleted Items folder before deciding to empty it to avoid any accidental deletions.

Why is my Outlook not connecting to the Exchange server?


Outlook is a popular email client used by individuals and businesses alike. However, it can sometimes encounter issues when trying to connect to the Exchange server. This can be frustrating as it disrupts your ability to send and receive emails and access other important features. In this article, we will explore some common reasons why Outlook may not be able to connect to the Exchange server and provide solutions to help you get back up and running.

1. Network Connectivity Issues

One possible reason for Outlook not connecting to the Exchange server is network connectivity problems. Ensure that you have a stable internet connection and try accessing other websites or applications to confirm if the issue lies with your network. Consider restarting your router or contacting your internet service provider if necessary.

2. Incorrect Server Settings

Another reason could be that the server settings in Outlook are incorrect or outdated. Double-check that you have entered the correct Exchange server address, username, and password. You can verify these details with your IT department or refer to your email provider’s documentation for the correct settings.

3. Firewall or Antivirus Interference

Your firewall or antivirus software may be blocking Outlook from connecting to the Exchange server. Check the settings of your security software and ensure that Outlook has the necessary permissions to access the internet. Temporarily disabling the firewall or antivirus software can help diagnose if they are causing the issue.

4. Exchange Server Maintenance

Sometimes, Outlook connectivity issues can be attributed to maintenance being performed on the Exchange server. It is worth checking with your IT department or email provider to see if any maintenance work is scheduled during the time you are experiencing the problem. In such cases, you may have to wait until the maintenance is complete.

Are Outlook Emails Stored on a Server?

As an Outlook user, you may have wondered where your emails are stored. Are they saved on your computer or stored on a server? In this article, we will explore how Outlook handles email storage and provide some insights into the location of your email data.

The Basics: Email Storage in Outlook

Outlook utilizes a combination of server-based and local storage for emails. When you set up an email account in Outlook, it establishes a connection to a mail server, which stores your messages, attachments, and other data. This server can be either an Exchange server (for Microsoft 365 or corporate accounts) or an Internet Service Provider (ISP) server (for personal accounts).

However, Outlook also provides local storage options to enhance user experience and allow offline access to emails. It caches a copy of your mailbox on your computer or device, commonly known as an Offline Outlook Data File (.ost). This file allows you to access and manage your emails even when you are not connected to the internet.

Advantages of Server-Based Storage

Storing emails on a server offers several benefits:

  1. Accessibility: With server-based storage, you can access your emails from any device with an internet connection, ensuring seamless synchronization across multiple devices.
  2. Data Security: Server-based storage often comes with robust security measures such as encryption and regular backups, helping protect your valuable email data from loss or unauthorized access.
  3. Storage Capacity: Servers typically offer large storage capacities, allowing you to store a significant number of emails without worrying about running out of space.

Local Storage in Outlook

Outlook’s local storage options provide convenience and flexibility:

  • Offline Access: By caching your mailbox locally, Outlook enables you to access and work with your emails even when you have no internet connection.
  • Faster Performance: Local storage can enhance performance as it reduces the need to fetch data from the server, especially for frequently accessed emails.

It’s worth noting that while local storage offers offline access, any changes made in offline mode will be synchronized with the server once you are connected to the internet again.

Why is my iPhone not getting incoming emails?

If you’re experiencing issues with your iPhone not receiving incoming emails, there could be a few reasons behind this problem. Here are some common causes and troubleshooting steps to help you resolve the issue.

1. Poor or no internet connection

The first thing to check is your internet connection. Ensure that your iPhone is connected to a stable Wi-Fi network or has a reliable cellular data connection.

2. Incorrect email settings

Check your email settings to ensure they are correctly configured. Go to Settings > Mail > Accounts and check the incoming server settings for your email account. Make sure the server address, username, password, and SSL settings are accurate.

3. Email account is full

If your email account has reached its storage limit, it may prevent new emails from being received. Delete unnecessary emails or consider upgrading your email storage plan.

4. Email filtering or blocked sender

Check if you have any email filters or blocked sender lists set up on your iPhone. These settings may be blocking certain emails from appearing in your inbox. Review your email settings to ensure that important emails aren’t being filtered out or blocked.

5. Email sync settings

Your iPhone’s email sync settings may be preventing new messages from appearing in your inbox. Go to Settings > Mail > Accounts > Fetch New Data and ensure that you have selected the appropriate fetch interval or set it to push for real-time notifications.

It’s important to note that these troubleshooting steps may vary slightly depending on the iOS version you are running on your iPhone.

If the issue persists, you may need to contact your email service provider for further assistance or consider deleting and re-adding the email account on your iPhone.


In summary, if your Outlook is not connecting to the Exchange server, check your network connectivity, ensure that the server settings are correct, and verify that your firewall or antivirus software is not interfering. Additionally, consider reaching out to your IT department or email provider for further assistance. By troubleshooting these common issues, you can resolve the problem and regain access to your emails and other Outlook functionalities.

So, are Outlook emails stored on a server? The answer is yes, but they also utilize local storage on your computer or device. This combination of server-based and local storage ensures both accessibility and offline availability for your email data.

Whether you rely more on server-based or local storage depends on your specific needs, preferences, and the type of email account you have. By understanding how Outlook handles email storage, you can make informed decisions about managing your emails effectively.

0 0 votes
Article Rating
Notify of
Inline Feedbacks
View all comments
Would love your thoughts, please comment.x